Software Packages

Database of Facility Data

• At its core, ES Optimizer is a database organizing an inventory of all your cleanable space.
• Rooms are organized by buildings, floors, areas, and assigned tasks and cleaning frequencies.
• Vital cleaning metrics are assigned to each room: room type, square footage/units, floor surface and cleaning steps.
• Cleaning times and task frequencies for each room are easily viewed and adjusted.
• Over 90 healthcare room type cleaning standards developed over the last 30 years.

Staffing Analysis & Report

• Justify staffing requests with detailed, data-driven reports.
• Create unlimited Staffing Analyses based on complete, accurate facility data.
• Run, analyze and implement “What If?” scenarios to evaluate proposed changes to your cleaning program, such as budget restrictions or additional requirements on the EVS team.

Daily Assignments

• The software calculates cleaning time in each assignment as you build it.
• Multiple filtering capabilities to find rooms/tasks to add to work assignments—filter tasks by frequency, room type and location.
• Insert notes with time adjustments.
• Drag and drop rooms to put cleaning sequences in order.
• Automatic insertion of breaks based on cleaning-time totals.
• Choose from different work assignment formats for employees and managers.
• Combine assignments to build short staff assignments when absenteeism creates staffing challenges.

Census-Based Scheduling

• Get a snapshot of patient room assignment workloads at the start of each day.
• Retrieve and import vital bed information from your ADT system.
• Easily set discharge quotas for each work assignment based on the day’s census.
• Analyze daily productivity results.
• Enter projects and flex-time data to create accurate productivity reports.

Project Work

• Make a solid plan for project work.
• Create project assignments and work orders with a few clicks.
• Track scheduled projects versus completed.
• Know when projects are completed.
• Choose from default project frequencies or customize your own.
• View scheduled project work on a daily calendar.
• Create reports.

Days On/Days Off Scheduling

• Build a custom master template from your work assignments.
• Drop-down menus show daily availability from one week to ten weeks out.
• Apply the master template across calendar dates with one click.
• Schedule PTO while seeing the holes in the roster.
• Print daily sign-in sheets and post schedules by employee and assignment.
• Run attendance reports with specific PTO data by employee.

Employee Training

• Schedule, document and manage employee training.
• Create your own in-services or choose from over 50 standardized classes.
• Schedule in advance and print accurate sign-in sheets.
• Document attendance and test scores.
• View and print individual training records.
• Report on completed classes, attendance and scores.

Mobile Training Management

• Schedule training on the mobile app.
• Document attendance and scores on the mobile app.
• Mobile app accepts for employee signatures.

Mobile QA Inspections

• Create inspections based on daily assignments.
• Customize the scoring system.
• Conduct cleaning inspections in the field with our mobile app.
• No real-time internet connection required for data collection.
• Data syncs over the cloud to the ES Optimizer database—no secondary processes or data entry needed.
• Ability to attach pictures and comments to each inspection step.
• Access over 40 customizable reports.

Any Customer Can Submit Mobile Service Requests

• The software generates unique QR codes and texting codes signage for each space in the facility.
• Signs can be customized by room type, types of requests, and issues to report.
• Post QR code signage in any room or high traffic area.
• Visitors, patients and staff can request service on any mobile phone via QR code scan or text message.
• Service requests are automatically logged in the database and sent to the designated manager. The manager then dispatches the task to a technician. The technician then completes the task and marks it complete in the app, sending a completed alert to the manager.

Mobile Daily Assignments & Policing Assignments

• Drop paper assignments and checklists. Document daily and project cleaning on mobile devices instead.
• Technicians mark tasks complete as they go in the mobile app.
• Real-time dashboards and reports show managers the status of assignments throughout the day.
• Generate between-case histories with time stamps for lock-in staffing justification.
• Easily create cleaning log reports required by regulations or policies.

Mobile Task Management

• Schedule, assign, and reassign tasks to team members from your mobile device to theirs.
• New task alerts delivered to technician’s device with audio and visual notifications.
• Technicians can document additional tasks requested by customers.
• Both technicians and managers can log and inspect completed project work with their mobile devices.
• Technicians can scan a room’s QR code to timestamp arrival or the start of the task.

Mobile Communications App

• Web-to-mobile, mobile-to-mobile, and mobile-to-web are in a single texting platform that keeps all team communications at your fingertips.
• Communicating via the communications app eliminates the need for EVS cell phones, pagers, and phone tag.
• In-app audio and visual alerts ensure incoming messages get read.

Real-Time EVS Dashboard

• View up to 9 charts in the dashboard.
• Customize the dashboard by choosing built-in charts or create your own.
• Filter dashboard data by employee, area, supervisor and date range.

Build Any Survey

• Build any unique survey.
• Choose from or modify built-in survey templates.
• Multiple scoring options — pass/fail, 1–5, etc.; or create your own.
• Location lists — Track where surveys are conducted.
• Surveyee lists — Track who is being surveyed.
• Control access with user groups.
• Option to require signatures on mobile survey.
• Add pictures of issues to mobile survey.
• Schedule project work from the survey as issues are discovered.

Mobile Data Collection

• Upload survey data wirelessly to the cloud-based database.
• Attach location data pulled from the facility database.
• Track where your surveys are conducted, including departments and even rooms within departments.
• Eliminate paper surveys and data re-entry.

Data Ready for Instant Reporting

• Cloud-based — Upload data wirelessly to the cloud.
• Instant data entry — No more handwritten notes.
• Instant reporting — Choose from over 30 types of reports.

Swift Adoption

• Minimal setup and training.

Dashboards

• Choose data points and graph types

• Department Management Statistics, including: room inventory stats, cleaning times, employees/shift, project work completed, QA inspections
• Real-Time Progress Metrics, including: percentage of patient beds cleaned, total rooms cleaned by employee, total tasks completed by employee, restroom comments (ie. paper products out), duty completion rate for the day
• Survey Usage: number of surveys completed, Top 5 templates used
• Survey Performance passing rates vs. failing rates by survey, average score, number of faults — generated vs. resolved

Reporting

• Report on Room Inventory in multiple ways
• Cleaning Data
• Employee Training Reports.
• Export Daily Work Assignments
• Productivity Reporting
• Project Work Orders
• Cleaning Compliance
• Cleaning History & Policing History by Date and Time

• Export Reports to PDF, Excel, CSV, RTF, XML or Word. Print, Export or Email Reports
• Request Custom Reports