Get a Demo
Home  >  Software Capabilities  >  EVS Staffing Software

EVS Staffing Software

Get the right number of people.

Our staffing analysis begins with time-tested cleaning standards and a complete set of your facility’s actual data — a site inventory — not a benchmark. Every hospital is unique, from case loads to room types — broad ranges in data suggest there’s no such thing as an average hospital. With our tools, EVS managers create detailed staffing requirements they can justify.

Managing staffing without a site inventory is
like sailing a ship without a rudder.

Learn how a detailed, accurate site inventory is the basis for getting and managing the right number of EVS staff.

Request a Demo:

 See Staffing in Action —
Learn Site Inventory Cost


This is how it works.

1. Input information about your unique EVS operation.

  • Administrative Data

    Man­age­ment team, per­cent­age of ben­e­fits and more.

  • Operational Data

    OR cas­es and dis­charge vol­umes.

  • Lock-ins & Other Positions

    Includ­ing linen dis­tri­b­u­tion, and sup­ply room stock­ing.

2. Create your Cleanable Space Database.

Create an Accurate Database of Your Unique Facility’s Cleaning Data.

At its core, ES Opti­miz­er is an inven­to­ry of every clean­able space of your unique facil­i­ty, with clean­ing met­rics for each room. Instead of a mod­el based on bench­marked stan­dards, your data­base con­tains your actu­al and unique set of floors, rooms, and clean­able spaces.

  • Staffing data by Rooms Buildings, Floors, and Areas

    Rooms are orga­nized by build­ings, floors, areas, assigned tasks, and clean­ing fre­quen­cies.

  • Vital Cleaning Metrics by Room Type

    Vital clean­ing met­rics are assigned to each room by room type, square footage/units, floor sur­face, and clean­ing steps.

  • Cleaning Times and Task Frequencies

    Clean­ing times and task fre­quen­cies for each room are eas­i­ly viewed and adjust­ed.

Over 90 healthcare room-type cleaning
standards developed over 30 years.

3. Calculate Staffing Levels.

Justify labor costs for any situation.

  • Jus­ti­fy staffing requests with detailed, data-dri­ven reports.
  • Cre­ate unlim­it­ed staffing analy­ses based on com­plete, accu­rate facil­i­ty data.
  • Run, ana­lyze, and imple­ment “What If” sce­nar­ios to eval­u­ate pro­posed changes to your clean­ing pro­gram, such as bud­get restric­tions or addi­tion­al require­ments on your EVS team (see more below).

Run staffing analysis reports at any time.

  • Total Dai­ly Clean­ing Hours
  • Total Annu­al Project Hours
  • Polic­ing Hours
  • Total Dai­ly Clean­ing FTEs
  • Total Between Case/Discharge FTEs
  • Total num­ber of Annual/Project FTES
  • Grand Total FTEs

4. Run “What If” Scenarios

The What If fea­ture sup­ports both the ini­tial Staffing Analy­sis as well as ongo­ing EVS plan­ning. It allows you to project the effects of sce­nario changes to refine your plan.

Flexible, Detailed, Scenario Planning

  • Adjust clean­ing lev­els across all rooms (Pre­mi­um, Stan­dard, Econ­o­my)
  • Update dai­ly assign­ments or project work
  • Mod­i­fy spe­cif­ic clean­ing pro­ce­dures (e.g., chang­ing Light Office Clean­ing to HTO)
  • Apply changes to all room types or tar­get spe­cif­ic ones
  • Instant­ly see how adjust­ments would impact FTE require­ments

See the Impact Before You Commit

  • Review a detailed report of pro­posed changes
  • Under­stand how clean­ing times and staffing needs will shift
  • Iden­ti­fy exact­ly which rooms and areas are affect­ed

Learn more about using “What If” scenarios.

See our EVS software in action.

Case Study

Smart Facility at CarolinaEast

 

Ser­vice Opti­miz­er

Visible, Real-Time Communications